Hiring the Museum
If you would like to enquire about hiring the gallery at the museum, please contact us to discuss availability and your requirements.
All hirers agree to terms and conditions below.
Terms and Conditions
1. Use of Premises
The Hirer shall not use the Premises for any purpose other than that described on the Exhibition Booking Form and shall not sub-hire or use the Premises or allow the Premises to be used for any unlawful purpose or in any unlawful way, nor do anything or bring onto the Premises anything which may endanger the same or render invalid any insurance policies in respect thereof nor allow the consumption of alcohol on the Premises without prior written permission of the Council.
The Hirer shall be responsible for obtaining any licences and for completing any returns that may be required by the Performing Rights Society, Phonographic Performance Limited, The Copyright Licensing Agency Limited and all other similar bodies in connection with the hiring and the Hirer shall indemnify the Council against the consequences of the Hirer’s failure to do so.
3. Electrical Appliance Safety
The Hirer shall ensure that any electrical appliances brought by him to the Premises and used there shall be safe and in good working order, and used in a safe manner and have been tested in accordance with current safety testing requirements.
The Hirer must not make any alterations to the Premises or any other part of the Bewdley Museum.
5. Behaviour on site
The Hirer must not do or allow anyone attending their hiring to do anything on the Premises which is or may become a nuisance to the Council or other hirers or to the occupiers of adjoining or neighbouring premises. The Hirer shall be responsible for requiring any person causing such a nuisance to leave the museum building. It is the Hirer’s responsibility to ensure that the minimum of noise is made on arrival and departure.
Where the Hirer wishes to use the Premises for a purpose which involves a regulated activity as described by the Safeguarding of Vulnerable Groups Act 2006 the Council will require the Hirer to provide evidence that the necessary DBS or any other appropriate checks have been carried out on all persons. The Council reserves that right to review child protection policies and procedures and to impose any additional requirement they consider appropriate in connection with the hiring. If for any reason the Council are not satisfied then they reserve the right to cancel any hiring and there shall be no liability to the Hirer other than to refund any of the Total Amount Due (including any deposit paid).
7. Sale of Goods
7.1 The Hirer must not use the Premises for any auction sale, trade, business or manufacture without the written agreement of the Council or for any illegal or immoral act or purpose and the Council reserves the right to cancel with immediate effect any hiring where such use is taking or is intended to take place without refund of the Total Amount Due paid (if applicable).
7.2 A list of all paintings with prices must be submitted 2 weeks prior to the opening date of the exhibition.
7.3 The hire of gallery space does not entitle the exhibitor to display or sell merchandise within the shop display area. A separate agreement must be made with the shop manager for works sold within the shop area.
8. Unfit for Use
The Council may cancel any hiring if the gallery or any other part of the museum is rendered unfit or has become unavailable due to unforeseen circumstances.
9. End of Hire
The Hirer shall be responsible for leaving the Premises and surrounding area in a clean and tidy condition and any contents temporarily removed from their usual positions properly replaced, if this condition is not complied with the Council shall at its discretion make an additional charge.
10. Payment and Total Amount Due (if applicable)
The details of the Total Amount Due are set out on the Exhibition Application Form.
11.1 During the period of hiring, the Hirer shall be responsible for all damages, losses, claims and costs arising out of their use of the Premises and shall indemnify the Council from and against any expense liability loss claim or proceedings including claims for personal injury to or the death of any person whatsoever arising out of the course of or caused as a result of the hiring
11.2 The Hirer is required to have adequate Public Liability Insurance in place for the use the Premises.
11.3 Hirers are responsible for arranging their own insurance. The Council does not accept responsibility for the loss or damage of any property arising out of the hiring, nor any loss, damage or injury which may be occurred by, or done or happened to, any person or persons entering the facility during the hiring.
12.1 The Hirer must give the Council at least 10 days notice of its wish to cancel the booking. If such notice is given to the Council the Total Amount Due less the deposit paid shall be refunded to the Hirer.
12.2 If a booking is made less than 10 days prior to the date that the Premises are required and the Hirer cancels the booking the Council will not be liable to refund any monies to the Hirer.
12.3 The Council may cancel the booking if the content of the exhibition is considered to be inappropriate or of poor quality
13. Health & Safety
The Hirer acknowledges that he has been provided with a copy of the risk assessment for the Premises. If the Hirer for any reason considers that the risk assessment document requires any amendment to reflect the Hirers proposed use of the Premises the Hirer must make the Council aware and provide the Council details in writing of the necessary amendments.
14. General Terms
14.1 If any provision of this Agreement is held invalid or unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall remain in force and effect, and such invalid or unenforceable provisions or portion thereof shall be deemed omitted.
14.2 No term of this agreement shall be enforceable under the Contracts (Rights of Third Parties) Act 1999 by a person who is not a party to this agreement, but this does not affect any right or remedy of a third party which exists or is available apart from under that Act.
14.3 This Agreement will be governed by and interpreted in accordance with the laws of England and the English courts shall have exclusive jurisdiction with respect to any dispute arising under this agreement.